Friends of Pangea Day Vancouver - Recently Updated Pages

Group Project

Progress Report

Team Members

CALENDAR

Project Schedule

The Assignment

DOCUMENTS

Brainstorming

Rough Draft

Research

Friends of Pangea Day Vancouver - Recently Updated Pages

Group Project

Progress Report

Team Members

CALENDAR

April 2008

May 2008

June 2008

July 2008

August 2008

September 2008

October 2008

November 2008

December 2008

Our Wiki Whiteboard

April 2008

May 2008

Project Schedule

Progress Report

A list of what we need volunteers for and who is taking each one on. Please check back regularly! Also, be sure to check out or add to/edit our contact list in TEAM MEMBERS:

Team Members

Our Wish List -- can you fulfill any of our wishes?

We also have many needs on the day of:

Ideas welcome. What are your skills? Create your own role! Please talk to Jill: jill@pangeadayvancouver.com

Media/Promotion

New News Current Apr. 28

Vision for the day:

Broadcasters:

Venues

Promotions

More Promotions Ideas

Media Interested in Covering It

Other

Project due date: Sat., May 17th

Project description:

Goals:

Deadline:

Brainstorming Topic #1:

Date:

Brainstorming Topic #2:

Date:

Our work in progress:

Web Sites We Used:

Printed Resources:

A list of what we need volunteers for and who is taking each one on. Please check back regularly! Also, be sure to check out or add to/edit our contact list in TEAM MEMBERS:

Our Wish List -- can you fulfill any of our wishes?

We also have many needs on the day of:

Ideas welcome. What are your skills? Create your own role! Please talk to Jill: jill@pangeadayvancouver.com

Media/Promotion

New News Current Apr. 28

Vision for the day:

Broadcasters:

Venues

Promotions

More Promotions Ideas

Media Interested in Covering It

Other

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jillbinder — Wed, 07 May 2008 23:07:06 CDT

If you are new to Friends of Pangea Day - Vancouver and want to know what it's about, please visit http://pangeadayvancouver.com.
Also check out the official global Pangea Day site http://pangeaday.org

Relevant pages on our wiki:

Progress Report
Team Members (password protected - contact info@pangeadayvancouver.com for access)

Web presence:	Kajin
Organizers' website (this wiki):	Kajin
Facebook Group:	Kajin, Jill
Sponsor one-sheet:	Ami / New one: Paul
Partners one-sheet:	Ami / Now not needed
Press Release:	Paul
Volunteer Coordinator:	Jill
Contact with Pangea Day:	Jill
Project coordinator:	Jill
Amassing volunteers:	Jill, Ami (through WIFT, yes?), Johnny, Ivan (WorkLess), other...
Idea consultant:	Jamie, WorkLess, Donna, Aytu, other....
Graphic designer for postcards & posters:	Kajin
Printing services for posters:	Paul's contact
A/V equipment and operation:	Aytu
Media and Promotion:	Paul, Hedy, Jill, Kajin
Promoting volunteer session to newspapers	Jill
Promoting volunteer info session online	Jill
Getting our main venue	Jill, Aytu
Contacting other venues:	Kajin

Flyering:	Emily, Fane, Dea, Jill, Donna, Kajin

Letting people in Grandview Park know where the event is
Creating roles for volunteers	Donna
Sponsorship / Fundraising	(Shannon can help)
Silent Auction

Spreading the word	as many people as possible!

Sponsors
A/V equipment & operation	Aytu
Printing services for posters	Michael
Tape or glue for flyering
Tape for putting things up at the event itself

Beer sponsor for volunteer info event	N/A
Coffee for the screening?

People who have volunteered to help on the day of:
- Sophie
- Jamie
- Emily
- Fane
- Dea
- Shannon
- Darcy
- Fraggle Rawk
- Claire Yobo
- Kristie Bogle

Downtown volunteers on day of:
- Michael Van Ert
- Pat Higinbotham

Flyering:
* Sophie (Commercial Drive)
* Orlando Salazar (burrard or robson)

Shari can help out around May 7-9

Cleaning: (many)	Phanh
Tech aid:
Handing out flyers:	Phanh
Counting audience: (2)	Fane

The Assignment	Project Schedule	Brainstorming
Drafts	Research	Team Members

Tips for Building Your Wiki:

Rename your home page to describe your project, then lock your home page
Encourage contribution: Write a "task list" for new pages.
Invite all group members to help out! (Click on "Invite others" in the Page Toolbox)
Use person-to-person messages to stay connected and to send updates, reminders, etc.

Need more? Add graphics and flourishes that match your wiki design (they're free from Paint Splatters)

jillbinder — Wed, 07 May 2008 19:25:08 CDT

Promoting Pangea Day

Media	Type	Contacted	Went Out	Who
tribal harmonics	Online		Apr. 9	Jill
mostlywater.org	Online		Apr. 11	Jill
Film Festival mailing	Online			Paul
Women in Film & Video	Online		Apr. 30	Hedy
Fish List	Online		Most Fridays for about 2 months	Jill
janeira.com	Online		May 5	Emily Weird contacted Kajin & Jill
Courier: Email Barry Link (blink@vancourier.com)	Newspaper	emailed him Apr29		Hedy
West Ender - Email artseditor@westender.com.	Newspaper	emailed him Apr29		Hedy
Asian Pacific Post- email: acao@postpeopleinc.com.	Newspaper	emailed him Apr29		Hedy
Xtra West (?) – contact Gareth - Gareth.Kirkby@capital.xtra.ca	Newspaper	emailed him Apr29		Hedy
North Shore News – If screening is on North Shore will do story – contact John Goodman (jgoodman@nsnews.com)	Newspaper			Hedy
Persian newspapers	Newspaper	emailed May 2		Hedy
Sing Tao Daily	Newspaper	website not in English?! Not contacted		Hedy
Vancouver Chinese News	Newspaper	owner gone to China, no one to do story		Hedy
Vancouver Korean Press - Vanchosun	Newspaper	emailed May 2		Hedy
The Link (leading Indo-Canadian newspaper):	Newspaper	emailed May 2		Hedy
The Sangharsh	Newspaper?			Hedy
The Indo-Canadian Voice	Newspaper	emailed May 2nd		Hedy
L'eco D'Italio	Newspaper			Hedy
Il Marco Polo	Newspaper	emailed May 2		Hedy
A bunch of TV stations	Television			Paul
Crave	Radio		Will promote Friday, May 9 morning	Paul
Vitamin V	Online	emailed May 7		Jill
meetup.com	Online	Contacted many groups May 7		Jill
Shaw & Shaw Multicultural	Television	Emailed May 7		Jill
ICTV	Television	Phoned May 7		Jill
Channel M	Television	Phoned & Emailed May 7		Jill
Novus TV	Television	Emailed & called May 7. They called back and will get in touch with Paul.		Jill

Asking for volunteer help

Facebook	constantly	Online	Jill
Livejournal	Apr. 4 & 15	Online	Jill
Fish List	Apr. 4 & 11 & May 2	Online	Jill
Jhayne's blog	Apr. 4	Online	Jill
Burners	Jamie did this	Online	Jill
Tribal Harmonics	Apr. 9	Online	Jill
The Drive is Alive	Apr. 11	Online	Jill
mostlywater.org	Apr. 11	Online	Jill
Georgia Straight	Hopefully in Apr. 17 issue	Newspaper	Jill
Westender	Hopefully in Apr. 17 issue	Newspaper	Jill
Johnny Frem calling his contacts	Week of Apr. 14	Phone	Jill
WorkLess mailing		Online	Jill

Paul Schellenberg, Sponsorship & Development Manager at Vancouver International Fringe Festival, is organizing the Downtown Vancouver event at Granville 7 Cinema, the city's largest and likely highest profile event. Seating in the main theatre is 660.
Paul has approached us to share resources and to promote together as co-venues. Paul has access to sponsorship and media. He is helping us to
create a larger event than we had previously.

Paul's event:
* Raising money for World Food Programme (free ticket with suggested donation of $5-10/person)
* MC'd Opening Ceremony with VIP welcome messages, short WFP video for the 30 minutes before Pangea
* Also videos and countdown clock before the screening
* Possible free drink, snack, free or cheap sandwich to attendees (everyone/anyone who donates to WFP)
* Limited 'thank you bags' for VIP contributors/sponsors
* People may be able to bring bag lunches
* Potential video linking lobby between his and our event
* 30 minute short wrap up program with limited speakers/commentors and open mike type
* Tickets (free) will be able to be picked up at a few establishments, TBD
* Official program
* Target market: Film, ethnic and arts communities, downtown business and the hip downtown crowd

Our event:
* Raising money for World Food Network (through donations and our Silent Auction that Dea is creating)
* If our venue is ok with it, anyone who donates to WFN gets a lunch
* If our venue is ok with it, donated granola bars and juices for everyone
* If our venue is ok with it, ask general people to bring their own lunches
* Paul may get us a high profile speaker to introduce the screening
* Video from the lobby between his and our event
* Maybe show Pangea Day videos and a countdown clock before the screening
* Discussion afterwards - venue and facilitator TBD
-- The discussion afterwards may also have a series of speakers of
local programs people can get involved in
* We may have an after party for both venues to attend, perhaps located
somewhere half-way in between both
* Tickets (free) will be able to be picked up at a few establishments,
on the Drive
* Target market: Commercial Drive and surrounding area residents -
families, activists, young people, etc.

VENUE

We were debating back and forth between Rio and VanEast Cinema.

Rio: Has all the tech requirements that we need to bring in the broadcast.
VanEast: Doesn't have the tech requirements that we need, but the owners
are open, friendly, and willing to book us.

Due to time constraints, as in, two weeks left to promote the event, and
we couldn't get in touch with the Rio decision-makers, we went with
VanEast. It seats approx 400 people and is costing $400 + GST (deposit
of $200). Personally, I think it's cozier and I'm glad we've got that one.

BROADCAST

The current possibilities are:
* ICTV might carry it
* CityTV might carry it
(but we won't be able to bring a cable signal into the theatre)
* Bell Express Vu is giving us access to the program, so we are trying to figure out if we can make this work
* Barring that, we will need to find the funds to bring in a satellite dish. These are expensive.

SPONSORSHIPS

* Paul is going to find sponsors for our venue and the flyers.
* Dea is still looking into getting additional sponsors for us as well, and will be working with Paul on this

MEDIA

* Paul is working on getting stories and ad space in:
- Georgia Straight
- Metro
- Globe & Mail
- Vancouver Sun
- 24 News
- National Post

* Hedy, a new volunteer on our team, is going to send the Press Release
to any major papers not covered by Paul and to the local/grassroots
papers, including communities and different ethnicities. Emily, did you still
want to work on media as well? If yes, I will put you in touch.

POSTERS / FLYERS

* Our posters are going to be joint between the two venues.
* 200 Full-Colour posters. Paul is going to put 20-30 at select
establishments. We are going to plaster the rest everywhere we can.
* 2500 flyers (postcard sized). We will plaster them everywhere.
* Paul is taking care of the graphic design and printing.

OTHER DEVELOPMENTS

* New venues are listed as official on the main website, including Gallery Gachet
* The list of the 24 short films is up on the main Pangea (and soon on
ours). One of them is Canadian - yeah!
* Our first media: We are going to be on janera.com on May 5
* VanEast may give us 20 one-year theatre passes for a draw

TIMELINE

* Press Release will be ready tomorrow
* Speaking with medias ASAP
* Aiming to have everything ready to go out into the streets for
Wednesday or Thursday: tickets, posters, flyers

9am Setup
11am - 3pm Pangea Program at the VanEast.

3:30-4:30pm Discussionlead by Betty Krawczyk from WorkLess. Possibly at Cafe Deux.

We are thinking of cancelling the after party concept due to time constraints and losing too many resources to the Burn party that night.

Channel M	Doesn't meet their CRTC rules. (Been bought by Rogers. Can't make decisions before Apr. 30. Try again May 1 if have no other. )
Multicultural Channel	Sandra Murphy says too late to schedule it.
ICTV	Linda called us back - very excited. I emailed her info as requested.
Knowledge Network Phone:	No. They program 4 months in advance.
Shaw TV	Sandra Murphy says too late to schedule it.
Novus	Took my email info and will get back to me - on programming or news story (downtown core news stories)
City TV	TED Contact speaking with them. They may come on board.

We will most likely get our feed through Bell Express Vu, if we can work out the details!

Rio	Costs $500. Probably won't bend on that. Not available for after party. Has our tech requirements.
WISE Hall	Not available
Anza Club
Grandview Legion	$400. Might give discount
Japanese Cultch
Britannia Community Centre	Not available
Workhouse (Kajin?)

Granville Cinemas 7	Downtown Vancouver Location confirmed, 660 seats 10:30 - 15:30, doors open 9:45
VanEast Cinema	Location confirmed. Almost 400 seats. 11:00 - 3:00. Doors open 10:30 ? Still need to work out the tech issues!

Get flyers into the Vancouver library system

Type	Place	Details	Their Contact	Our Contact
TV	Novus	Offered to do news story on downtown location		Jill
TV	Multicultural Channel (& Shaw?)	Offered to do news coverage	Sandra Murphy	Jill
Internet TV? Or was that real TV?	Robin's show	Jessica's friend	Robin	Jill
TV	CTV, CBC, Global, M	Downtown coverage planning		Paul S

Sent Press Release info to Christopher on Apr. 20. Christopher will send to his media list.	Jill
Sent call-out for sponsorship to WorkLess mailing list on Apr. 20.	Jill
Conscious Planet was going to sponsor $400 and looks like they may be backing out. Apr. 20.	Jill
Talking to Leo Awards. They are a no.	Fane
Contacts with Georgia Straight	Paul
Contact with co-op radio	Jill
Test connection and projector at VanEast, Friday, May 2	Aytu & Kajin

deabutton — Sun, 04 May 2008 03:03:04 CDT

THIS IS OUR CURRENT (AND GROWING) CONTACT LIST. PLEASE ADD/EDIT INFO AS WE GO ALONG. IF YOU'D PREFER NOT TO BE LISTED HERE OR NOT TO HAVE YOUR CONTACT INFO DISPLAYED PLEASE LET US KNOW, OR EDIT THIS PAGE. THANKS!

Name	Email	Phone Number	Role
Jill Binder	jill@pangeadayvancouver.com	778-786-8860	organizer, main volunteer coordinator, venue coordinator
Kajin Goh	kajin@pangeadayvancouver.com	778.995.6207	organizer, webmaster, general promotion ideas/strategies
Paul Schellenberg	ps@paulschellenberg.com	604.338.2754	organizer /host of Downtown Vancouver event
Johnny Frem	boltsoffiction@hotmail.com	254-0355	volunteer, contact
Aytu	aytugisildar@hotmail.com		A/V guy, projectionist, technical aid,venue coordinator, after-party coordinator, contact
Donna	donna.t.chen@gmail.com		assistant volunteer coordinator (defining roles)
Emily	em_henderson@hotmail.com	778.997.4262	flyering and publicity
Michael			printing
Irwin Oostindie	ed@gachet.org	604-687-2468	contact for Gallery Gachet screening, venue coordinator

Fane	fanetse@gmail.com
Phanh			Helping on the day of
Shannon
Tess
Fraggle Rawk	fr4ggl3@gmail.com
TJ	tjgalda@gmail.com
Hedyeh (Hedy) Bozorgzadeh	hedyehb@gmail.com		volunteer before & on day of event, assistance with media/broadcasters, press & sponsorship, equipment facility

We still need these general roles to be filled very urgently:

- Broadcast contactor (Jill has done lots of work on this, but we still haven't nailed it. Contact Jill at above e-mail address for more details)
- Sponsor contactor: working with the team to define budget and expenses, and trying to find sponsors/partners to support the event in these major ways: venues (#1!), print promotion, site promotion, A/V equipment, media coverage, media ads (newspapers and journals)

Also, if you are a personal friend/contact of the following people/organizations, that would help a HUGE amount (* equals Most Desired):

We have been work-shopping the idea of a repeat screening for Pangea Day, which takes place between 11am - 3pm on Saturday, May 10 (PDT). Repeat screenings can take place in the evening, after sun-down, which opens opportunities for impromptu outdoor screenings if any hosts are interested. This means 'accidental' viewers and people who couldn't make the am show will get to enjoy the program. Please contact us at info@pangeadayvancouver if you have any ideas/resources to contribute on this.

MEDIA AND PROMOTION

We're working on ironing out a press release for Vancouver events. We're also trying to encourage other local event organizers to join forces with us. The aim is to spread Pangea Day awareness so that everyone: you, your neighbour, your neighbour's cat, will know about PD and what's happening on May 10, whether they'll be watching it live with a public audience, with friends at home or in a cafe or restaurant, or screening off the streaming videos on the internet. We need stories, coverage and media space. A quick think-list includes:

- The Georgia Straight
- The Big Dailies (Vancouver Sun, Province et al)
- Common Ground
- Shared Vision
- 24 hrs
- Metro
- Television channels (both network and community-cable): CBC, CTV, ICTV, ABTN (Aboriginal Peoples Television Network), Knowledge Network, Channel M, The Multicultural Channel etc.
- Online blogs and portals (Fearless City, Only magazine, Vitamin V etc.)
- and many, many more...

COMMUNITY OUTREACH

Spread word to your local organizations: libraries, community centres, public message boards, advocacy groups and centres, youth centres; wherever you feel an event like Pangea Day might matter:

- Public Libraries
- Community Centres
- Community groups
- Universities, high-schools, colleges and campuses
- Community-oriented venues, concert halls, cafes
- Public advocacy organizations and spaces

More to come...

Wiki Tip:
To add more rows to a table, put your cursor in the last row of the table and right-click with your mouse. Select "Add row" from the tool tips menu.

globizen — Fri, 25 Apr 2008 22:54:04 CDT

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jillbinder — Sun, 13 Apr 2008 18:13:52 CDT

Milestone:	Date due:	Date completed:
1. Venue(s) chosen	ASAP
2. Call-out for more volunteers	Sat., Apr. 19
3. Banners	Tues., Apr. 15
4. Post-cards	Sat., Apr. 19
5. Volunteer info session, Sat., Apr. 19	Sat., Apr. 19
6. PR Release	A few weeks before the event (Sat., Apr. 19?)
7. Media	A week or two before event (Sat., Apr. 26?)
8. Posters	Post up around communities a week before (Sat., May 4)
9. Sponsors
10. Arts partners
11. Pangea Day	Sat., May 10
12. Send out thank yous	Sat., May 17

See also: The Assignment | Research | Rough Draft | Team Members

Wiki Tip:
Did you know you can add Excel spreadsheets and PDF attachments to any page? Click "Add an attachment" from the Page Toolbox.

jillbinder — Sat, 29 Mar 2008 19:22:23 CDT

Bring a public, easily accessible for all screening of Pangea Day to Vancouver. Build excitement to get a large crowd out of it.

Find Venue
Get Posters
Get A/V equipment
Word of mouth
Media exposure
Volunteers for the day and before-hand
etc.

Saturday, May 10th, 2008

See also: Brainstorming | Team Members | Project Schedule

editorwu — Fri, 28 Mar 2008 19:42:03 CDT

Here's the Contacts list (in MS Excel) drafted by Ami:

wetpaint — Fri, 28 Mar 2008 19:34:39 CDT

This page is where we can collect ideas from everyone in the group. Click EasyEdit to add text, tables, photos, etc.

See also: Project Schedule | Rough Draft | Research | Team Members

wetpaint — Fri, 28 Mar 2008 19:34:39 CDT

Use this page to add text, tables, photos, and attachments related to your project.

Wiki Tip:
Did you know that you can add attachments to any page? Select "Add an attachment" from the Page Toolbox at right to add PDFs, Excel spreadsheets, Word documents, and more.

See also: The Assignment | Research | Brainstorming | Team Members

wetpaint — Fri, 28 Mar 2008 19:34:39 CDT

Here's a suggestion of how this page could look. Use it "as is," modify it to fit your needs, or delete the content and create your own page!

1.
2.
3.
4.
5.

1.
2.
3.
4.
5.

Wiki Tip:
Add a hyperlink to any text by highlighting the words you want to link, then clicking EasyEdit and the "Link" button. In the field provided, type in the wiki page name you want to link to, or the complete URL for any site on the web.

See also: The Assignment | Brainstorming | Rough Draft | Team Member

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Workless Party Info Session

25
Downtown Vancouver Confirmed -Granville 7 Cinemas

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DV+ Press Release